Covid-19 Measures and Guidelines
This page is to communicate the measures put in place at Forest Forge Theatre to ensure the safety of participants, staff, and visitors to the building during Covid-19 restrictions. We will update this page to reflect any changes as we continue to adapt to reflect government guidelines.
This page was last updated on 28/09/2020
What to Expect at Forest Forge Theatre Company
Due to current guidelines from the Government, we are able to run some participation sessions face to face and allow pre-booked visitors into the building. We are following Government guidelines to be able to open, so please respect that although we will have extra rules in place they are there to enable us to run the sessions. Due to COVID- 19, we want to ensure that you and our staff stay safe, in order to do that we ask everyone to adhere to the guidelines.
Visitors to the building
We are not allowing any unscheduled visitors into the building. If you need to visit Forest Forge Theatre you must contact us first to pre-book an appointment. Upon arrival, you will be asked to scan the NHS QR code displayed in the foyer for track and trace. Please ensure you only bring into the building what is required for your visit. You will be asked to sanitise your hands upon entry to the building and we ask you only use areas of the building essential for your visit.
In the week leading up to your visit, if you feel unwell or have come into contact with someone suspected to have Covid-19, we ask you to please cancel your visit. Should you feel unwell in the week after your visit, please let us know as soon as possible.
Arrival and entering the building
- Arriving in cars – please park to the left of the doors
- Please do not buzz the doorbell unless there is an emergency, please call 01425 470 188 and a member of the team will come and let you in.
- On entering there are 2 automatic/non-touch hand sanitisers in the foyer, please use them.
- If you would like to wear a mask or gloves you are welcome to do so, although this is not compulsory.
- We ask that you maintain a safe social distance from our staff at all time.
Participation at Forest Forge Theatre
We are offering some face-to-face sessions, as well as continuing some sessions online. Our aim is to get all sessions back in the building as safely as possible in due course – this may take more than a term so please bear with us.
We are able to have 15 participants in each face-to-face session and up to 30 on online sessions. We are reducing all our sessions to one hour to be able to clean between sessions and offer as many sessions safely in the building as we can.
Once you have started in a group, you will not be able to switch between groups, effectively your group becomes a bubble. This also allows us to effectively enable to Track and Trace if required.
If a local or national lockdown occurs we will move all sessions online. This is part of the agreement when you sign up. We use Zoom as our platform, if you need support to access Zoom please let us know. We will reassess the situation at the end of each term. If and when we think we can get another group in the building safely we will let you know.
Participation sign-ups and payments
To sign up for any of our participation groups, you will now need to do this via our website. We are not accepting paper copies of the membership and consent form, instead, fill in the form online, you will be prompted to do this upon the first payment of your course. Renewals will not need to fill the consent form in again for renewing in a new term. All payments will be taken through our new secure online payment system.
You will not be allowed into the session if you haven’t completed the form and paid. Please note there are only 15 spaces per group. If you miss out on a space please contact us to be added to the waiting list and as soon as we have enough numbers to open another group we will let you know.
If it is difficult for you to access our website and you want to sign up please contact email@example.com.
What we are doing
- Where possible we will ensure that doors and windows to outside will be left open. As it gets colder we will use our blower and extractor system to ensure adequate ventilation.
- We are ensuring that the participants are physically distanced in the studio by working in a big circle and we have created a grid on the floor.
- To ensure that there is no sharing of equipment such as pens etc we are supplying each member with a plastic wallet with writing equipment in to leave in the building.
- Any equipment such as chairs, balls etc that could be shared will be cleaned and quarantined for 48 hours.
- We are allocating a toilet for each group – the toilets will be unisex and labelled for the appropriate group. Ideally, please make sure you have been to the toilet before coming into the building.
- Our group leader may wear a visor, but not at all times.
- Between each session, we will clean the floor, chairs, toilet and equipment. The cleaning products are DEFRA approved and environmentally friendly.
What you can do
- Mainly please respect the rules – around social and physical distancing in our building, don’t touch each others when on our premises, and respect other peoples decision to wear masks/gloves if this makes them more confident.
- We do ask that you wash your hands before you come to the session for at least 20 seconds.
- We understand young people will arrive at the session from school or another activity. We are unable to house any belongings during this time, so please make sure you bring the minimal amount with you (we know that as it gets colder jackets and coats will enter the room).
- We do ask that you bring a water bottle clearly labelled with your name to every session, we will be unable to supply water from the kitchen.
- Face coverings are not compulsory during the session times, however, if you want to wear a face-covering during session times, please do so.
- Please make sure you bring any medical equipment with you to the session eg. inhalers.
- Please leave any other items at home that are not required for the session.
Arrival and entering the building
- Arriving in cars – please park to the left of the doors
- There will be footprints to mark a queue outside to the right of the doors. The door will open no more than 5 mins before your session.
- Please do not buzz the doorbell unless there is an emergency
- On entering there are 2 automatic/non-touch hand sanitisers in the foyer, please use and then enter the studio. If you would like to wear gloves you are welcome to do so although this is not compulsory.
- If you would like to bring your own hand sanitisers you are welcome to.
- You can put your bag/coat/phone on the blue bench and then your session leader will explain what to do next.
- You will not be able to socialise in the foyer or outside the building in groups over 6. This is really important as we are ultimately responsible when you are in or around our building and could be liable to be fined.
On exiting the building
- At the end of the session, please use the automatic hand sanitisers on the way out.
- We ask that you leave your session promptly to allow us time to clean between sessions.
- We ask that only 1 parent or guardian arrives to collect your young person and that you observe social distancing while waiting.
- We will not be permitting any parents into the building before or after a session.
- We will need to clean the room between sessions, please ensure that the participants are picked up on time.
During this period of shutdown we want to work digitally to connect, create work and support each other. In order to do this we are going to use digital platforms.
When using these platforms it is important to protect you and your families, and follow our online workshop rules below. As always please remember the general Forest Forge rules about working together.
There will be one Forest Forge facilitator running the session and no break out groups or rooms will be used. When you sign up you will be sent a link to the zoom meeting, which you will use to access the session every week.
Online Workshop Rules:
- Abide to the ‘code of conduct’ that will be explained by your workshop leader at the start of the session.
- When you log in, be aware of the name you are signed in as. Never use your full name, first names will do.
- Make sure people you are living with know you are on a live video chat. Don’t include them in the chat, but an adult can be on hand to help you if you have any technical issues.
- Make sure your surroundings are appropriate. Where possible, position yourself in a space with a plain and simple background, and somewhere that is not your bedroom.
- Wear appropriate clothing, even on parts of you that you think won’t be seen.
- Remember it’s easy to misinterpret things said online – speak to the workshop leader if you have any concerns or need anything clarifying.
- Refer to the workshop leader directly if you feel worried about anything.
- Do not record or take photos of anything.
- Don’t film things that might reveal your exact address, school or somewhere you go regularly (e.g. a sports club or activity).
- Keep yourself safe – don’t share something that feels too personal, complicated or sad.
If you or any member of your household have any of the following symptoms; temperature, cough or a loss or change in your sense of smell or taste please do not arrive at the session and follow the NHS guidelines or call 111 on what to do next.
You will be asked upon arrival if you feel unwell.
Local and National Updates
If circumstances change within the area or nationally we will resume all sessions online. We appreciate that it is going to look, feel and be a little different to our pre-Covid sessions. We are endeavouring despite the regulations to make it as creative, expressive, imaginative, and fun as ever. If you have any questions or queries please email firstname.lastname@example.org or email@example.com.